Gloria Espina — Fractional Recruiting Strategist

Fractional Strategist & Systems Consultant

I design the systems.
You focus on building.

Operational workflows, hiring infrastructure, and people systems for founders and growing teams who are done winging it.

Apply to work with meBook a discovery call

How I Work

01

DIAGNOSE

Map exactly where your process breaks, stalls, or disappears.

02

DESIGN

A repeatable system built for your team, pace, and goals. Not a template.

03

BUILD

Implemented in your actual stack — Notion, Google Workspace, whatever you use.

04

HAND OFF

I train your team and exit. The system runs without me. Always

What Actually Happens

The Four Steps, Explained

1

DIAGNOSE

Map exactly where your operations break, stall, or disappear.

Audit your current software stack to find redundancies and disconnected tools
Interview key stakeholders to dissect current workflows and actual execution
Identify bottlenecks across hiring, team operations, and daily management
Analyze what's working and what's costing you time, money, or quality
Document the gaps between your intended process and reality

Real Example

"A founder had hiring scattered across email and Slack, while another client was losing hours to manual data entry because their software stack was completely disconnected. Diagnosis maps where your systems break. Whether it's an inefficient ATS, a broken onboarding flow, or redundant operational tools."

2

DESIGN

A repeatable system built for your team, pace, and goals. Not a template.

Architect workflows that match your actual operational capacity
Design clear decision frameworks and tech-enabled processes
Beta test new tools, platforms, and automated sequences before full team rollout
Build scalable structures that eliminate chaos, rather than adding to it
Document every operational process so nothing lives exclusively in someone's head

Real Example

"We architected a custom 3-phase hiring process for one client, and ran structured beta tests on a new project management platform for another before rolling it out company-wide. Design matches your capacity, your tech stack, and your actual operational goals, not a generic template."

3

BUILD

Implemented in your actual stack. Notion, Google Workspace, ClickUp, Asana, Trello, HubSpot, or whatever tools you rely on.

Set up and integrate systems within the platforms your team already uses
Configure automated workflows, operational triggers, and custom templates
Establish clear, automated touchpoints for hiring, onboarding, and daily project management
Build centralized dashboards so you have total, real-time visibility into what is actually happening

Real Example

"For one client, we built their entire applicant tracking and operational workflow from scratch in Notion. For another, we configured automated data pipelines and a centralized tracking dashboard in Google Workspace. The system is built to live exactly where your team already works."

4

HAND OFF

I train your team and exit. The system runs without me. Always.

Run through the new operational architecture step-by-step with your team
Document standard operating procedures (SOPs), decision rules, and edge cases
Establish a sustainable cadence for workflow reviews and system adjustments
Provide targeted support during the initial rollout and beta phases to ensure high adoption rates

Real Example

"After implementation, your team runs the systems independently. One client cut their time-to-hire in half, while another reclaimed 10 hours a week previously lost to manual data entry and broken workflows. You get back to focusing on high-level strategy, not daily firefighting."

Is this you?

This is a good fit

  • Founder hiring your first 5–20 people
  • Team drowning in ad-hoc process
  • Need systems, not just a recruiter
  • Growing remotely or across time zones
  • Ready to invest in operational infrastructure
  • Emerging software platform needing an expert to audit, advise, or beta-test your recruitment or ATS product

This is not a fit

  • Looking for someone to post a job
  • Want to "fill seats" quickly
  • Not ready to change how you work
  • Need someone full-time on-site
  • Looking for the cheapest option
Apply to work with me

Ways to Work Together

Three entry points. One real conversation first.

Every engagement starts with a free discovery call. If we're a fit, here's what we can build together. If we're not, I'll tell you and point you somewhere better.

One-time

Strategy Session

A focused 60 minutes on one specific problem. You leave with a written plan, not a pitch.

$250

One-time · paid in advance

  • 60 minute video call, recorded
  • Written recap within 48 hours
  • 7 days of async email follow up
  • Bilingual (English or Spanish)
Book a session
For Founders

Monthly Retainer

Founder's Advisor

For ATS and HR tech founders building the product. Strategic input on hiring workflows, go-to-market, and beta testing from someone who's lived it.

From $2,500/mo

3 month minimum · monthly recurring

  • 2 strategy calls per month
  • Async feedback on product flows
  • Beta testing and UX feedback
  • Hiring and GTM advisory
See the details
For Operators

Monthly Retainer

Hiring & Ops

For small and medium businesses. Done-for-you hiring pipelines, SOPs, onboarding systems, and workflow builds that actually get used.

From $2,000/mo

3 month minimum · monthly recurring

  • Full hiring pipeline build
  • SOPs, workflows, and onboarding
  • ATS setup and training
  • Unlimited async support
See the details

Need something custom or have a unique situation?

Apply to work with me

Client results

What partners say about working with me

Entire hiring workflow, rebuilt
“Gloria didn't just audit our process, she designed our entire recruitment workflow from scratch. Job analysis, questionnaires, onboarding paperwork. Everything. Her attention to detail and systems thinking transformed how we hire.”
TH

Tom H.

Owner · Construction Services Company

Hiring Toolkit

Get access to my hiring templates, checklists, and frameworks. Everything you need to build a world-class hiring process without the guesswork.

Explore the toolkit

Exclusive Resources

Invitation to our exclusive portal with proprietary templates, frameworks, and tools used by the best teams.

Sign up

From the Blog

Insights on hiring, recruitment strategy, and building teams that last.

Ready to build something that lasts?

Tell me about your team, what's breaking down, and where you want to be in 12 months. If it's a good fit, we'll talk. If it's not, I'll tell you that too.

Typically 2 to 3 clients at a time. Response within 48 hours.